It is all a matter of Economics. People believe that if you call an event coordinator there is an extra cost to add to your event budget. And while there probably is an added sum, they need to consider a few facts which might out-weigh that fear. Here are few reasons why you should hire an event coordinator:
- Time is money. A good coordinator knows this, and while you are at work earning your keep, a coordinator will be doing all of that extra legwork, which you have very little time for. When you hire a coordinator you let your ideas flow, your planner listens and takes note and then he or she puts it all together for you, detailed, in a sort of work plan. Then they begin to shape it together until your dream has come alive. If you are the type of client who likes to take part in every aspect of your event, your coordinator will be able to guide you and take you to the right places so you don't need to waste that extra time or gas looking for what you need.
- An event coordinator has connections, which means they can save you money. They have a vast majority of vendors (venues, caterers, bartenders, lights, DJ's, musicians, decorators, florists, photographers, videographers, favors, invitations, etc) to whom they can turn to depending on your needs, budget and expectations. Coordinators also know the latest trends and fashions and how to make it happen even when you are on a tight budget.
- In reality, on the day of your event you should feel pampered and calm and shouldn't have to worry if everything is going as you would like. If you don't have a person to be looking out for you on this day, then you or a member of your family, or a close friend would have to, which means they would not be able to enjoy your celebration and neither could you. Your coordinator is on the lookout so if something should arise during your event, she or he will take care of it, and in most cases you will not even be aware of it. You should be as worry free as possible on such a special day!
- Event coordinators make sure that everything is scheduled on a time line, which means everything is orchestrated or choreographed in order for it all to take place at a precise moment and so that you can enjoy each and every minute of it. Good organization is essential to an incredible event.
- Most event coordinators work with you in pricing. They usually charge between 10 and 20 percent of your total budget. When you have a small budget, most planners will work with you and either charge you a flat fee, or a fixed price per person, ultimately giving you the best price for your memorable event.
When taking all this into consideration remember what benefits you will have when you hire a professional. In reality it would probably end up costing you less than if you would have done it all yourself. Nothing beats the price of knowing that you placed all of your cares and responsibilities in someone else's hands; and although that responsibility has a cost, it comes with the reward of knowing that in the end it all happened without a glitch and it turned out perfectly beautiful!
